Identify the applicant, notice date, requested action and deadline for each communication.
Preserve the original wording
Do not replace official instructions with a shared summary that drops an individual requirement. Ask about a discrepancy promptly without assuming the enquiry suspends the deadline.
A dated copy of the official program page and any implementing action, the intermediary's written material and contract, written identification of the payee and instrument, and a list of questions official sources do not answer. The dated official terms, the government's processing-fee receipt, the vetting outcome notice, the government's gift instruction and the transfer confirmation matching it exactly. Keep access credentials private; the purpose is to understand the notice, not to share a password or reconstruct an official decision from memory. Ask the relevant agency or former adviser for copies through an appropriate channel, allowing the official response—not memory—to establish wording. For documents, create a dated source file for official terms and a separate personal evidence file for identity, family, immigration history, and payment source. The public FAQ does not publish a fixed degree, licence or source-of-funds document list, so the current portal instructions govern and the gift should be sent only when requested after vetting. A first review should identify expired passports, variant spellings, incomplete civil certificates, and records that need official copies.